What is a communications management plan?

A communications management plan defines how project information will be distributed to stakeholders. It specifies what information each stakeholder needs, the frequency of communication such as weekly status reports or monthly steering committee meetings, the format and medium such as email, dashboards, or in-person meetings, who is responsible for preparing and distributing each communication, and escalation procedures for urgent issues. The plan is tailored to stakeholder preferences and needs identified in the stakeholder register.